Open Dialog Manager (ODM)

EditTools works best when the dialogs you use often are open and quickly accessible. With one or two open dialogs, accessing the open dialogs is not much of a problem, but when the number increases, access becomes more difficult. Having a large number of open dialogs can take up a lot screen real estate, blocking access to other tools. Here the dialogs take up most of a 24-inch widescreen monitor's real estate (these are the common dialogs that many EditTools users have open while editing).

Open EditTools dialogs during editing


Or, if they stack one on top of the other, accessing the dialog you want quickly can be difficult as the stack order keeps changing. For example, this image represents the initial, manual stacking of the above dialogs.

The same dialogs manually stacked before editing begins


Even though less screen real estate is used and it appears that accessing the dialogs is easier, the easy access disappears once you begin accessing the dialogs, as shown below. In this image, the Toggle Word Manager dialog is accessed (see arrow in image above). Note how the Toggle dialog now obscures all of the dialog titles except Never Spell Manager.

The stacked dialogs after accessing Toggle


In addition to the open dialogs that need to be accessed, it is not unusual to have more than one open Word document that the editor needs to access. ODM — the Open Dialog Manager — is designed to make access to the open dialogs and documents quicker and easier.

Setting Up ODM


Access to ODM is controlled through the ODM Settings, which is found on the EditTools Ribbon on the Misc menu at Other > ODM Settings as shown here (but see "Troubleshooting" below):

ODM is found on the MISC menu under Other


ODM has two "options": ODM Settings (#1) for automatic running of ODM and Open ODM Form (#2; but see "Troubleshooting" below) to manually run ODM. Clicking ODM Settings (#1) opens the Settings Manager shown here:

ODM Settings Manager


Troubleshooting

Open ODM Form isn't on the menu: If you go to the menu to manually run ODM (#2, above) and find that the Open ODM Form option isn't available, don't panic. It's not available because the option to open ODM from the menu hasn't been checked in the ODM Manager Settings. Just open the Settings dialog (above) and check that option. Now it will appear on the menu.

There are four options, which are described below. You can select any one or more of the options, including all of the options. ODM will open only in accord with the chosen options. In the above image, ODM will open with Combo Click or by going to the MISC menu, clicking Other and then Open ODM Form; it will not open automatically when Word opens or via a hotkey combination.

  • Always open when Word Opens: When this option is checked, ODM will open with Word every time Word opens.
  • Open with Combo Click: When you use Combo Click to open preselected EditTools dialogs, ODM will also open.
  • Open via Misc > Other menu: This is one of the two manual methods of opening ODM — clicking Open ODM Form on the Misc > Other menu.
  • Open via Hotkey: The second manual method is to use a hotkey (key combination). Go to the Preferences menu on the Ribbon and click Hotkeys > Setup Hotkey for Macro.

Make your choice(s) and click OK.

There is another method for accessing ODM. It is used when you find that you have opened more dialogs than you had originally thought you would and the open dialogs are taking up more screen real estate than you would like. For a discussion of this situation and method, see "One More ODM Trick" below.

Overview of ODM


This is the ODM that appears when ODM is run. Its size depends on the number of dialogs and documents that are open. The image below shows all of the open dialogs that are displayed at the beginning of this Help document.

ODM (Open Dialogs Manager)


ODM lists the open dialogs in alphabetical order (#3, above). If you close a dialog, it will no longer be listed; if you open another dialog, it will be added to the list in alphabetical order.

Clicking Save & Close All Open Dialogs (#4) will save and then close each of the open dialogs; it will not affect any open Word documents, just the EditTools dialogs.

The field below the list of open dialogs (#5 in the above image) is where all currently open Word documents are listed. In this example there are two: Document2 and ODM Open Dialog Manager.docx. To switch to another document, double-click on its name.

The final part of ODM is the document options (#6). These options only affect those documents listed in the document field (#5) — they do not affect the EditTools open dialogs. There are four self-explanatory options. For the left two options (the Selected Documents options), you need to select the files. To select a single document, single click on its name. To select a document, single click on its name. To select multiple documents, but not all open documents, single click on each document's name. To deselect a document, click on the document's name. If you want the action to affect all of the open documents (the right two ALL options), you only need to click the appropriate button; you do not need to select the files.

Introducing ODM


The image below shows ODM next to the open stacked dialogs.

ODM (left) and the stacked open dialogs (right)


Tip

If you have at least a dual monitor setup (which every editor should have), it is suggested that you keep ODM on the same monitor as your open Word document and keep the stacked open dialogs on the second monitor. This will keep ODM visible and accessible so it can do its job efficiently.

Tip

Do not stack ODM with the open dialogs as it will be buried in the stack once you select an open dialog to access.

Note in the above image that the open dialogs are stacked in a different order than they are listed on ODM. For example, the first entry on ODM is Bookmarks but the topmost dialog in the stack is Toggle Word Manager.

Managing the Stack I — The First Method


ODM provides several ways to manage the stack. The first is the "Use ODM to Access" checkbox shown in the image below (arrow). Using this checkbox makes the initial stack of dialogs disappear immediately rather than having the stack be visible until the first time you click on a dialog name (see Managing the Stack II — The Second Method below).

The Use ODM to Access checkbox


If you click on the checkbox, the dialog will "disappear" and remain so until you click on the dialog's name in ODM to make the dialog visible. When you are done with the dialog, click on its name in ODM and the dialog will again disappear. Using this method makes accessing the dialogs easy and minimizes the amount of screen real estate used by open dialogs.

Tip

Every dialog that can be managed and accessed using ODM has this checkbox option. It is suggested that after opening the dialogs you will want available during the current editing session, you go to each of the dialogs and check this box.

Tip

As soon as you check the Use ODM to Access checkbox on a dialog, the dialog will "disappear".

Tip

The checkboxes become unchecked automatically when you exit Word, exit a particular dialog, or exit ODM. You need to recheck the checkboxes the next time you open Word or run a new ODM session.

Managing the Stack II — The Second Method


The second method of using ODM to manage the open dialogs is to leave the dialogs stacked and visible and not check the checkbox. Instead, the first time you click on a dialog name in ODM to access one of the dialogs in the stack, all the open dialogs will "disappear". To see that first dialog, click the dialog's name a second time. That dialog will remain visible until you either click another name in the ODM, at which time the first dialog will be replaced with the new dialog, which new dialog will remain visible until a new name is clicked, or you click the dialog's name again, at which time it will "disappear" (see Managing the Stack III — The Third Method below).

Tip

If you use this method, remember that if you close (ie, exit) a particular dialog to get it out of the way on the screen, you are not hiding the dialog, you are exiting that particular macro and it will no longer appear on ODM. Instead, click the dialog's name in ODM a second time. That will get the dialog out of the way by making it disappear but it will still be available via ODM. If you do exit a dialog, just reopen it from the EditTools Ribbon. It will automatically be re-added to ODM.

Managing the Stack III — The Third Method


There is a third way to deal with visible dialogs. To make the NSW dialog in the above image disappear, just click on Never Spell Word in ODM. ODM will remain visible but NSW will disappear. Using the Use ODM to Access checkbox hides the initial stack — you do not need to wait until you are ready to use the first dialog to free up screen space.

Use ODM to make dialogs appear and disappear


One More ODM Trick


Sometimes you start a project and think you only need one or two dialogs open during editing, so you open them by clicking on them in the EditTools Ribbon. These dialogs are open and accessible without using ODM because ODM doesn't seem to be needed and your screen looks something like this:

Two open dialogs & no ODM


As editing progresses, you find that it would be helpful to open another dialog or two and to keep them open. Now you have created a screen real estate problem, but do not have ODM running.

Adding two more open dialogs without ODM


Alternatively, from habit you manually open the three or four dialogs you want accessible while editing, creating a screen real estate problem, but without having thought about opening ODM.

What you have is something like what is shown in the above image — several open dialogs spread out and taking up valuable screen real estate or a stack of open dialogs as shown in earlier images. The solution is to check the Use ODM to Access checkbox on one of the dialogs.

Bringing ODM to life


Checking that box will cause ODM to open and populate with all of the open dialogs as shown below. It is a quick way to switch from no ODM to ODM.

Opening and populating ODM


Now you can either check the checkbox in each of the visible dialogs or click on a dialog's name in ODM to make the remaining open dialogs "disappear" and make screen real estate available.

Using ODM to Access the Dialogs


If you are editing a document and come across a word you want to add to one of the Never Spell Manager (NSW) tabs, you would have difficulty accessing the Never Spell Manager dialog directly in the stack unless the NSW dialog is already at the front of the stack. The solutions is to click Never Spell Manager in ODM (#7) to bring the Never Spell Manager to the front of the stack (#8) (or, if the dialogs are not visible, to make the NSW Manager visible).

Using ODM to make Never Spell Manager accessible


Note that the Use ODM to Access checkbox is not checked (#9). This means that the NSW dialog will remain visible until either another dialog name is clicked, at which time it will disappear and the new dialog will become visible, or its name is clicked again (see Managing the Stack III — The Third Method above).

When Open Dialogs Are No Longer Needed


When you no longer need to access any of the open dialogs, click the Save & Close All Open Dialogs button (#4, above) to close all of the open dialogs and save any pending changes. That will also close ODM, but leave all Word documents open.

Tip

If you are ending your Word session altogether, then click the appropriate button that affects the Word documents (see #6, above) before clicking the Save & Close All Open Dialogs button.

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